Few sectors deal with and handle as much confidential information within the business as law firms.
Within an office setting in particular, law firms need to be able to protect client information and case records, but cleared employees who need access to that data should still be able to access it with ease. That being said, when documents are being physically printed, what measures are you taking to prevent other people from collecting or accidentally taking your sensitive information?
Secure printing software works in a simple but efficient manner as the person who originally generated the document for printing must identify themselves at the printer through a PIN, or some other form of identification, before the printing can even begin. This ensures that private documents are always kept confidential and eliminates any possibility of your documents being shuffled or picked up by an unauthorised viewer.
When secure printing is installed and actively used, your documents will first get stored in a virtual print queue. Your print queue will usually be located on a secure server within your organisation. Once this has been set up, it’s all a matter of walking over to the multifunctional device (MFP – printer, copier, and scanner) and entering their credentials in order to retrieve your document.